NYC Health Department Inspection Prep Guide

NYC Health Code Requirements & Violation Categories

The DOHMH uses a point-based violation system where each violation receives a score. Critical violations—those directly linked to foodborne illness risk—carry the most weight and can result in immediate action. Common critical violations include improper temperature control, cross-contamination, and pest activity. Non-critical violations cover documentation, labeling, and facility maintenance. Your establishment receives a letter grade (A, B, or C) based on total points; an A means 0–13 points, B means 14–27 points, and C means 28+ points. Inspectors also evaluate your Hazard Analysis and Critical Control Points (HACCP) plan if required for your operation type.

Preparation Steps Before an Inspection

Start by reviewing your establishment's previous inspection report from the DOHMH online database to identify patterns. Train all staff on proper handwashing, food storage temperatures (41°F or below for cold foods, 135°F or above for hot foods), and cleaning protocols. Conduct a self-inspection at least monthly using the DOHMH's inspection form as a checklist. Verify that food suppliers are approved and that all food items are properly labeled with dates. Ensure pest control logs are current and accessible, and that your facility has no visible signs of rodents, insects, or water damage. Post your current health inspection grade card prominently in the front window, as required by law.

Managing Documentation & Food Safety Records

Inspectors will request records for temperature logs, cleaning schedules, staff training certificates, and supplier documentation. Keep these documents organized and readily available in one central location. For any Potentially Hazardous Foods (PHF), maintain daily time/temperature logs that show when food was received, stored, and held at safe temperatures. Document all corrective actions taken when violations were found during previous inspections. If you operate a commissary kitchen or have multiple locations, ensure each has its own complete records. Real-time monitoring systems can help track temperature compliance automatically and generate reports that demonstrate due diligence to inspectors.

Monitor food safety alerts with Panko. Start your free 7-day trial now.

Real-time food safety alerts from 25+ government sources. AI-scored by urgency. Less than one bad meal a month — $4.99/mo.